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January 24, 2009


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That's great stuff. Since I'm also very computer-centric, that's a way that would work very well for me. Do you have any good tips for organizing yourself on Gmail? I just got it a couple of weeks ago and while I've made progress, I'm not quite sure I'm doing it right (whatever RIGHT is!).

Ariane Benefit, M.S.Ed.

Thanks Adrian! I appreciate the note!

I'm going to think about the Gmail suggestion...I started using GOOGLE APPS
last April...and I'm still evolving how I use it...but I'll see what I can


I would have NEVER thought of organizing projects this way! Thanks for all the great tips you give.

Ariane Benefit, M.S.Ed.

Thanks Deb! I appreciate hearing from you! I'm thinking of a couple others I'll write up soon... : )



Great ideas!! :) Will try them out to see how they work for me!! :)
/am battling with overflow of PC folders and even bookmarks too!!:)/

As for Gmail, I did something similar: I decided to clear out the inbox and put stuff I need to reply into 'AAA REPLY' folder (you only need to remember labelling it proper with other meaningful tags so you can find it later before unclicking that label, cause then it 'disappears' from sight), I put stuff I thought might be important into 'AAA DO IT' or such... (basically the trick is to use personally meaningful tags)

Am loving this site, thank you so much for all the tips already!! :)


Hm, I tried doing it - Gmail is easier!! (cause you can apply multiple tags & find stuff more easily)

How do you assign stuff to folders, that could be in 2 or 3 different folders? (save 3 times, or just in one - which one?:)

Also, do you have a section for 'Archives', or similar? And separate for 'Action files'?

Big thanks for everything so far, hoping you could maybe answer this too?:)

Ariane Benefit, M.S.Ed.

Hi Layla,

Thanks you so much for all your kind compliments! I'm glad you find this site helpful! I actually do use Gmail via Google Apps - similar to gmail, only it's for businesses - here's the link for more info:


I like it because:

- I never have to backup my email
- I can access my email from anywhere
- My email is no longer clogging up my computer
- It has a really neat "to do" application that is very easy to use and flexible
- I can share my calendars with my husband and others very easily
- Like you, I love the way you can give any email multiple "labels" or "tags"

I hate when it crashes my Explorer 7, so I use Google Chrome for doing email. It's VERY stable with Chrome.

That said, my Outlook used to crash even more often so

I wish I could sort email by sender, I miss that, however, the powerful search engine makes it very easy to do it, it's just not a single click.


To answer your questions:

"How do you assign stuff to folders, that could be in 2 or 3 different folders? (save 3 times, or just in one - which one?:)"

My answer has many layers. If it's a small file and realtes to two or more books I'm working on, I might actually copy it twice...

If it's a larger file, I put the original doc in one folder and put shortcuts to the documents in another.

If it's not that important, I put all the keywords I might on in the title of the file and put it in one folder. Then I use "Search" to find it later!


Yes - I have an "Archives" section for my important old projects and they are backed up on my webhost and on DVDs.

I don't have separate action files on my computer because most all of them are working files.

My "currently active" folders are linked to on my Quick Launch Bar....and mp3s I need to listen or downloads to read are on my desktop - when I'm done I "file" them. So I guess you could say my desktop is for files I need to do something with.

Hope this helps!


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