One of my favorite things about my new Getting Unstuck Organizing Coaching and Clutter Support group is that by interacting with the group daily, I get inspired constantly to write about things that I just never thought about sharing before. I'm blogging in the group every day sometimes 4-5 times a day! (Yes, I have a blog AND a Support forum on the private group website.)
For example, last week as part of a whole series on prioritizing, I shared a tip about how I organize the many projects I have underway on my computer. I was surprised how many people found this helpful to them. So I thought I'd share one of my little "hacks" with you!
If you like it, let me know and I'll share more.
so here it is..
One way to prioritize multiple projects is to make a list of projects in the order you want to do them. (Assigning each project ABC or 123 priority can be very helpful.) It's also helpful to make some notes about why you are assigning the project a certain priority. e.g., money you need for the project? time needed? people affected by it? etc. That way you don't have to remember why you chose the order you did.
Now, that idea is fine, but too cumbersome for me. First of all, why keep yet another list when I need to keep all my projects in a computer folder anyway?
In "My Documents" on my computer. I have a "Projects" folder. In that folder, I created a folder for each project that is self-initiated, like books I'm writing, workshops, etc. (Client projects have a whole separate system.)
The folders then are automatically in a list. But as you know, on the computer, folders display in either alphabetical or chronological order. That just isn't helpful for me and the way I work.
I prefer to see them listed in the order I wish to complete them. That way I don't have to think about the order or look through a whole list to find the project I want. My current project is always at the top. To make them appear in completion order, what I do is add a number to the front of the Folder / Project name.
My projects that I MOST want to complete in the next few months I give a 1 to. That moves them to the top of the list. Then I assign my 2s, then my 3s.
Just doing that allows me to focus now only on the 1s. I ask myself, of all the really important ones which is MOST imortant? Then I rename the folders to have 1a 1b 1c etc. This puts all my projects all in order - AND I never have to worry about where the list is, or create a file folder for Project Lists! When I forget what my priorities are, I just open that folder and there they are.
When I have content that applies to a project I'm not working on right now...I file it away in that folder.
In each Project folder I have a simple TEXT (.txt) file that has my goals, objectives and notes about the project. Could be an outline, names of people I want to involve. etc.
To make things even easier, I have a shortcut to my projects folder on my Windows Quick Launch Bar. So it's ALWAYS handy. I also have a corresponding binder with pockets for each project that has paper associated with it.
By the way...
Guess what 1a was for me this last 6 months?
You guessed it...The Getting Unstuck Coaching Group!!! : )
If you like learning ways to simplify like this, consider joining Getting Unstuck Coaching Group and get unlimited access to tons more ideas like this. Or, you can also get lots more great organizing ideas like this in my organizing books.
So, what do you think? Was this worth me taking 2 hours to write this up to share with you?