I have found a gold mine in this post! I often help clients set up Rules and Filters to organize and automatically file their email in Outlook. But it's a whole different story when my client is using an email program I'm not familiar with.
Dawud Miracle has saved me! In his recent post on eMoms at Home on how to organize your email using filters and rules (this blog is NOT just for moms, it's a fabulous resource for any blogger as Wendy Piersall shares her growth and learnings on the way to becoming a Top 100 Blogger!)
If you are not sure how e-mail rules and filters work, why you should be using them to organize your email, or if you would like some ideas and strategies for setting up email filters, I strongly recommend reading Dawud's full post.
I organize email using rules to put all my email newsletters and other non-urgent reading into a Reading Folder. I put all the posts from Chats I subscribe to in their own folders and power read them when I have time. I also keep an ARCHIVE folder for mail I want to keep for a while after I've read it, but not in my inbox. I try to only keep e-mail in my inbox that requres a response or some kind of action from me.
Here is Dawud's list of resources to for setting up rules on various email programs to organize your email:
- Apple Mail: Rules with Apple Mail & Automatically processing email
- Eudora: How to use filters (Windows) & How to use filters (Mac)
- GMail: How do I setup filters & Lifehacker’s Supercharge your GMail filters
- Hotmail: How do I create custom email filters in MSN Hotmail?
- Microsoft Outlook: Create a rule & Tips for managing your email
- Microsoft Outlook Express: Creating rules in Outlook Express
- Netscape Mail: Creating Message Filters in Netscape
- Thunderbird: Creating, using and editing filters in Thunderbird
- Yahoo!Mail: Filtering mail